This article will outline our Complaints Escalation Process.
Our complaints process is designed to encourage the fast and efficient resolution of your issue at the first point of contact. While Internode prides itself on exceptional customer service, we recognise that you may wish to express dissatisfaction with our products, services, staff, or procedures.
During the course of your complaint, we will aim to tailor any proposed resolutions to provide a fair and reasonable outcome to all parties involved. Once accepted, we will aim to deliver our mutually agreed resolution to you within 10 business days, or 2 business days where the complaint is urgent.
Please follow the steps below to raise and escalate your complaint. In the event that you require assistance with making a complaint, our staff at each stage of the process will be more than happy to assist. If you believe your complaint is urgent, please see the following section of this page.
NOTE: If you would like to nominate an authorised representative/advocate to make a complaint on your behalf, please authorise them during your first contact with us.
To begin any complaint, please contact Internode through any of the means listed on our contact page. Calling us is recommended for the swiftest response; email (or postal mail) should be used as a last resort if you have no access to a working phone service.
Alternatively, you may email firstname.lastname@example.org and your complaint will be passed to the correct department.
First contacts will be addressed by a Customer Service Representative (CSR). A CSR is empowered to resolve complex issues and first level complaints and make fair and reasonable customer service decisions.
You will receive acknowledgement of your complaint (including a reference number) within 2 business days if you make your complaint via email or in writing. Please note that complaints sent via postal mail are subject to the delivery time-frames of the postal service. For complaints lodged in person or via the telephone, acknowledgement and your reference number can be provided immediately.
If a CSR is not able resolve a complaint, they can escalate it to a Customer Service Manager (CSM). In order to ensure that we’re able to address your query effectively, you’ll need to provide us with:
The CSM will review the dispute and attempt to resolve the complaint.
If a CSM is unable to resolve a complaint to your satisfaction, you can request that they escalate your complaint further to a Senior Customer Service Manager (SCSM).
If a SCSM is unable to resolve a complaint to your satisfaction, you can request that they provide you with a referral to a Contact Centre Manager (CCM).
The CCM will review your complaint and contact you within 2 business days and attempt to resolve the complaint.
If a CCM is unable to resolve a complaint to your satisfaction, you can request that they provide you with a referral to the Customer Relations team.
A member of the team will contact you within 1 working day of receiving the referral to acknowledge your complaint. The acknowledgement may be verbal (via telephone) or in writing (via email) at our discretion. You will also be provided with a unique reference number for your complaint. A response to your complaint will be provided to you within 2 working days of your complaint being lodged with Customer Relations.
We aim to resolve all complaints within 5 business days from the date of initial lodgement. Complex problems will be resolved within 15 business days. We will contact you directly to advise and discuss a new time-frame in the event that a resolution may fall outside these time-frames.
You will find the majority of matters can be handled by Internode's internal processes and we do ask that you first allow us the opportunity to exhaust all avenues in resolving your complaint. However, if you are not satisfied with our handling of your complaint and you have escalated this within Internode, as a last resort you may seek complaint mediation or further assistance from the Telecommunications Industry Ombudsman (telephone 1800 062 058) or the fair trading department in your state or territory.
You can check up on the progress of your complaint at any time by replying to the email received at the time of lodging the complaint or by calling Internode on 13 66 33 during business hours and quoting the complaint reference number.
We will advise you either verbally (via telephone) or in writing (via email) of the outcome of your complaint. If you prefer a specific method of contact, please advise us when lodging your complaint.
If you feel your complaint is urgent, please tell us as soon as possible via telephone or by attending our Adelaide store in person. We will refer your case for investigation by an appropriate senior manager on site, or the Customer Relations team, and provide a response to your complaint within one business day.
Urgent complaints differ from regular complaints in that they are referred to the Customer Relations team or an appropriate level of senior management significantly earlier, and are treated with higher priority than normal complaints.
We aim to resolve all urgent complaints within 2 business days. We will contact you directly to advise and discuss a new time-frame in the event that a resolution may fall outside these time-frames.
We consider a complaint urgent when it concerns any of the following:
If you have a hearing or speech impairment, you can call us via the National Relay Service: